Chelmsford Dance Centre Limited

Terms of Business

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 1. General

The Club shall be called “CDC” and shall be proprietary club owned by Chelmsford Dance Centre Limited (thereafter called “The Owner”) located at 3 the old coachworks, 38 Church Street ,Great Baddow ,Chelmsford, Essex and administered by the manager of the club (The “Manager”) or by such person as the owner shall nominate

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 2. Membership

Persons wishing to become full members of the Club shall complete the official application form and submit the form to the Club Manager.

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Further application may be obtained by the Club. Each application form must be accompanied by the relevant joining fee and annual subscription. Absolute discretion is granted by the Owner and the Manager to reject the application or renewal for membership without ascribing any reason for so doing; in such cases any monies sent will be immediately refunded. On acceptance of an application, the applicant will receive a Membership card, which will remain the property of the owner and upon the termination of membership for whatever reason will be returnable to the owner on demand.  Members are responsible for collecting their own Membership Cards from the club membership is non- transferable from person to person, and fees are not refundable.

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  3. Membership Subscriptions

(i) Subscriptions are payable at the full year rate. Four weeks complimentary membership is given starting from the date of the first class or lessons. After the complimentary period has ended membership will automatically renew, unless cancelled seven days prior to the renewal date.

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 (ii)  The annual subscription, entry fee charges for individuals’ facilities shall be such amounts as the Owner in its sole discretion shall determine from time to time 

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4. Club Faculties and Usage 

(i)Members should be suitably attired whilst using the facilities and only appropriate and proper dance shoes may be worn when dancing on the Clubs dance floor.

(ii) Only food and drinks purchased from the club Bar may be consumed on the premises 

(iii) Payment for all classes and lessons shall be made prior to the commencement of the class or lesson. 

(iv) In the case of private or personal lessons, a minimum notice period of 48 hours must be given to the club for cancellations by members. Otherwise, the full fee will remain payable. Please also note that that whilst we endeavour to keep regular slots available for members. We can only guarantee to hold a lesson slot available for a maximum period of three weeks.

 (v) Multiple Private or personal lessons may take place simultaneously. Each Private or personal lesson can have a maximum of two people per teacher.

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5. Owner’s liability

The owner and its employees will not be liable in any way for the loss of, or damage to, the property of members, or for personal injury to, or death of, any member except to the extent that such loss, damage personal injury or death arises from the wilful act, neglect or default of the Owner or any of its employees or agents.

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6. Termination of membership

The owner or the management in their absolute discretion and without giving any reason therefore, may at any time terminate the membership of any member. It shall be at the sole discretion of the owner whether or not a member’s subscription shall be repayable to him or her in whole or in part in any case of termination of membership.

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7. Closing of the club

The owner shall have the power and right at any time upon one months’ notice to members to discontinue the club upon refunding to members the un-expired portion of their current subscription.

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 7a. Course payment policy

Please be aware of our policy regarding course bookings and payments.  Enrolment onto courses is strongly recommended, as this will confirm your place as booked.

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 We cannot guarantee availability of places unless advanced enrolment has been affected.

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•          Enrolment can only be made with full payment.

•          There are no discounts for joining a class after the start date.

•          Please be aware that courses are both non-transferable and non- refundable

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 8. Compliance with rules

 The owner in its sole discretion may at any time vary the rules or any entry fee or membership subscription or any of the charges for the use of any or all the facilities. Notice of such variation shall be given to members by exhibition thereof on the Club’s website. Members will further comply with any direction, which the Manager may give to ensure the smooth operation of the Club, the use of the facilities and the convenience of all members. The Manager whose decision shall be final and binding on all members shall determine any dispute or difference that may arise regarding the interpretation of these Rules

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​9. COVID-19 Lockdown Arrangements

All our services will take place at the above address, unless in the event of temporary closure by Government. In this event, all services will immediately move to our online club. All joining details and passwords will be sent to clients via email.  It is our paramount intention to continue uninterrupted service as much as possible whilst ensuring the full safety of both our clients and staff and we thank you in advance for your patience and flexibility should this situation arise.

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10. Making Payments

​All payments for goods and services made to the Chelmsford Dance Centre will be handled using integrated Stripe systems. These systems are provided to us by Stripe Incorporated, a world-leading card processing organization based both in the United States and the United Kingdom.

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​Payment will be made by first emailing an invoice for the service directly to our client. When the client clicks the ‘Pay Now’ button and lodges the credit card details on the secure system, these details will be  preserved securely.

​Future invoices for goods and services will be processed automatically using the lodged credit or debit card in advance of the service.

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​Regular payments such as membership subscriptions will be conveniently scheduled to process automatically on the renewal date of the membership.

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In the case of a monthly class subscription, these will be conveniently scheduled to process automatically on the 1st of each month until cancelled.  If you wish to cancel, please advise us by emailing by the 20th of the month.  Payments collected on or after the 1st of the month are non-refundable.

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​Please note we reserve the right to apply a charge to declined payments.

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It is vital to us as a small business to protect our clients from any possible fraudulent use of their cards. As such, we have full confidence in the processes embarked upon by both the Chelmsford Dance Centre and Stripe International to ensure maximum security.

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​Should agreement not be forthcoming over any potential queries, the matter can be escalated as a dispute to Stripe Incorporated, who follow all local country codes concerning processing and security as well as a full dispute policy and procedure.

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​11. ​Membership Subscriptions

Where club membership is due, we shall collect these payments through the same automated system, to ensure clients continue to benefit from the member's discounts.

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​​In the event of any query regarding an invoice or payment, or potential dispute, please contact accounts@chelmsforddance.com or telephone 01245 473355.